Sample Booking Contract for Community and Corporate Bookings
P.O. Box 302 ERINDALE CENTRE ACT 2903
Mobile: 0481 069 896
Email: [email protected] Website: www.geckogang.com.au
ABN: 92 815 305 954
BOOKING CONTRACT
1 July 2015
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** Please read all details below carefully and, if you are in agreement with everything, then sign below and fax/send us a copy of the full form within 1 week or contact us immediately for any changes.
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CLIENT:
CONTACT: Ph: Fax: Mobile: On the Day:
EMAIL:
POSTAL ADDRESS:
EVENT:
DATE(S):
BOOKING DETAILS:
LOCATION:
TIME:
NUMBER & AGE of PARTICIPANTS:
TOTAL BOOKING COST: $ incl GST (includes 15% non refundable booking fee)
DEPOSIT: 50% to be paid within 2 weeks of booking
BALANCE: 50% to be paid on or before the event date (unless other arrangements have been agreed to)
Payment can be by cheque or EFT (bank details are on the invoice) to be received by us, either in the mail or in our account, by the due date. Credit card payments can also be made with either visa or master card. A 3 % surcharge will be added to all credit card payments of more than $500/payment.
BOOKING TERMS AND CONDITIONS:
· EARLY SET UP/LATE PACK UP: Please note that the cost for these services cover set up immediately before and pack up immediately after the times listed. If you require an earlier set up (eg. in order to get vehicles out) or a later pack up you will need to advise us as there will be additional costs to have the equipment supervised during these times.
· STAFF BRIEFING: Please advise us if you require the staff to arrive early for an event/location briefing as there may be additional costs involved.
· PROMOTION: The client will not use the Gecko Gang name or logo in the promotion of any event unless specific written permission has been given.
· OTHER SERVICE PROVIDERS: The Gecko Gang will not work alongside other service providers who provide the same or similar services, as they can provide, without prior arrangement. If you have hired or wish to hire other service providers for these services (face painting, balloon modelling, games, children’s craft or inflatable rides) you hereby agree to inform The Gecko Gang office prior to signing this form otherwise they may be forced to abandon the booking on the day at full cost to you the client.
· CANCELLATIONS: If the booking is cancelled within 1 week of the date on this form then no fee is payable (provided this date is at least 3 weeks prior to the booking date – otherwise this cooling off period is forfeited). If the booking is cancelled after this but leaving more than 14 days notice then the booking fee of 15% is payable. 50% will be charged if the booking is cancelled 1-14 days prior to the scheduled event. 100% will be charged if the booking is cancelled on the day for any reason other than for bad weather – see below. Cancellations (other than on the day due to weather) must be made in writing and any fee due will be payable within 14 days of the cancellation date.
· BAD WEATHER (Applicable? Yes / No): The client/contact person agrees to contact us and/or that they will be contactable on the above number(s) on the event day in case a bad weather plan has to be arranged. If the weather is bad on the booking day (this includes rain, possibility of imminent thunderstorms and/or strong wind – over 25km/hr for rides), the job must be transferred to an inside venue (or under cover area where appropriate) or cancelled at least 2 hours prior to start time to avoid the full “bad weather” cancellation fee. If the event must be cancelled due to the weather the appropriate cancellation fee (see below) will be invoiced for payment within 7 days (if not already paid). For safety reasons, the Gecko Gang has the final say as to the suitability of the weather for the services booked. NB. If we can’t contact you on the day, you agree for us to make the decision according to the conditions and you agree to pay the relevant fee. Please phone 0481 069 896 for bad weather enquiries/cancellations on the day.
· BAD WEATHER CANCELLATION FEE : (Applicable? Yes /No) Provided that the booking is cancelled on the day with at least 2 hours notice, the wet weather cancellation fee will be 20% of the total booking value. If the booking is cancelled after this but leaving a full hour prior to the start time a fee of 30% of the full booking value will be charged. If the booking is cancelled within the hour prior to start time the fee will be 50% of the total. Once the start time has passed the full fee is payable. If some services can go ahead (i.e. cancel rides but keep face painting etc) you will be charged for the services that you receive plus 15% of the cancelled services value, provided that sufficient notice (2 hours) has been given to cancel the rest. NB. Cancellation of a booking before the day due to potential bad weather will be charged at the non- weather related rates above.
· POSTPONING: Provided the booking is paid in full we will offer one penalty free postponement to a date within 3 months if the booking can’t go ahead due to the weather (decision made on the day). If a decision is made before the day to postpone due to the weather an additional 15% admin fee will be charged.
· REQUIREMENTS: A site check to choose best site for castle. Vehicle access to a large level grassed area at least 6m x 6m and access to 1 x standard power point. We will provide everything else required.
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I/my organisation understand and agree to all the terms and conditions of our booking as listed above.
NAME: _____________________________ SIGNED: _________________________________
ON BEHALF OF: _______________ DATE: __________
